The employee performs the following functions:

• Organizes document digitization work and assigns digitization tasks to personnel performing the digitization.

• Coordinates and performs preparatory work for document digitization, digitizes documents from the National Document Fund, and uploads digital objects to the Electronic Archive Information System (EAIS).

• Reviews and approves descriptions of designated archive documents submitted via EAIS tools, ensuring their accuracy and consistency with archival accounting records.

• Processes information related to public procurement or, when necessary, coordinates such information processing.

• Plans public procurements or, when necessary, coordinates procurement planning; prepares documents related to procurement planning or coordinates their preparation.

• Prepares documentation for specific procurements or coordinates their preparation if needed.

• Manages documents from political parties, public organizations, other non-governmental organizations, and individuals that have been transferred for permanent preservation.

• Accepts documents from state institutions, agencies, and enterprises for permanent preservation and arranges archival holdings efficiently within the archive storage.

• Conducts quantity and condition checks of accepted documents and prepares verification reports.

• Provides consultations in the assigned area of responsibility.

• Prepares and submits proposals on issues related to the institution’s operations.

• Carries out one-time assignments from the head of the division aimed at implementing measures outlined in the archive’s annual plans.

• Participates in commissions and working groups established by the head of the institution; represents the institution in relations with other organizations, agencies, and individuals as delegated.

• In the absence of the division head, performs their functions upon authorization from the head of the institution.

Special Requirements:

• University degree (Bachelor’s or equivalent qualification).

• At least 1 year of work experience in document digitization, management, and accounting.

• Familiarity with the laws and other legal acts of the Republic of Lithuania regulating public administration, civil service, labor relations, and public procurement.

• Knowledge of the Law on Documents and Archives of the Republic of Lithuania and other relevant legislation governing document management.

• Ability to analyze and summarize information, draw conclusions.

• Proficient oral and written communication skills in Lithuanian; ability to use Microsoft Office software.

• Foreign language requirement: English, at B2 (upper-intermediate) level.

• Valid Category B (passenger car) driver’s license.