The civil servant performs the following functions:

• Administers documents or, when necessary, coordinates document administration.

• Registers files in the records management system or, when necessary, coordinates file registration.

• Provides consultations within the assigned area of responsibility.

• Processes information related to document management or, when necessary, coordinates such information processing.

• Organizes the storage and use of archival documents or, when necessary, coordinates these processes.

• Organizes the appraisal of documents or, when necessary, coordinates the document appraisal process.

• Prepares and transfers documents to the state archive or, when necessary, coordinates their preparation and transfer.

• Prepares the documentation plan and the list of registers or, when necessary, coordinates their preparation.

• Processes information related to public procurement or, when necessary, coordinates such information processing.

• Participates in public procurement committees.

• Plans public procurement or, when necessary, coordinates procurement planning and prepares related documents.

• Prepares documents for specific public procurements or, when necessary, coordinates their preparation.

• Processes information related to the provision of administrative services or, when necessary, coordinates such information processing.

• Provides consultations within the assigned field.

• Coordinates the reception and service of visitors.

• Examines applications and other documents on complex issues related to the provision of administrative services or, when necessary, coordinates the examination of such documents, and prepares decisions and responses or coordinates their preparation.

• Organizes the provision of administrative services or, when necessary, coordinates their organization.

• Prepares and provides information on complex issues related to administrative services or, when necessary, coordinates the preparation and provision of such information.

• Prepares and provides information on complex document management issues or, when necessary, coordinates its preparation and provision.

• In the absence of the department head, performs the functions of the department head upon authorization from the institution's head.

• Carries out other ad hoc tasks related to the institution's activities.

Special Requirements:

Education and Work Experience Requirements:

• Higher university education (minimum of a bachelor's degree or equivalent qualification);

• Field of study: Communication, or

• Field of study: Heritage Studies, or

• Field of study: History, or

• Field of study: Public Administration;
  Or:

• Higher university education (minimum of a bachelor's degree or equivalent qualification);

• At least 1 year of work experience in document management and recordkeeping.

Foreign Language Requirements:

• Language: English, German, French, or Russian;

• Proficiency level: B1.